{"id":66928,"date":"2020-09-29T10:21:50","date_gmt":"2020-09-29T08:21:50","guid":{"rendered":"https:\/\/blog.hellotax.com\/blog\/?page_id=66928"},"modified":"2021-10-22T13:30:22","modified_gmt":"2021-10-22T11:30:22","slug":"vat-id-number-in-poland","status":"publish","type":"post","link":"https:\/\/hellotax.com\/blog\/vat-id-number-in-poland\/","title":{"rendered":"VAT ID number in Poland: tips for foreign sellers"},"content":{"rendered":"\r\n

Once you’ve covered the basic requirements for obtaining a VAT ID number in Poland\u2014thresholds, storing goods, or cross-border sales\u2014there are a few extra steps and tips<\/strong> that many sellers<\/strong>\u00a0overlook.<\/p>\r\n

In this guide, we highlight lesser-known but critical elements of the process that help avoid delays, misunderstandings, or penalties\u2014and how hellotax<\/a> simplifies them for you<\/strong>.<\/p>\r\n


For the most updated information on general registration in Poland, please, check here<\/a>.\u00a0<\/p>\r\n\r\n\r\n\r\n

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1. Fiscal representative agreement: don\u2019t skip notarization<\/h2>\r\n

If you\u2019re a non-EU seller<\/strong>, you already know you need a fiscal representative<\/strong> in Poland. But what\u2019s often missed is that this contract must be notarized<\/strong>.<\/p>\r\n

Without a notarized agreement, your registration cannot be completed. This legal requirement ensures the rep is jointly liable and legally authorized to act on your behalf.<\/p>\r\n

\ud83d\udc49 hellotax provides fiscal representation in Poland<\/strong> and includes notarized agreements and translation support as part of our onboarding process.<\/p>\r\n\r\n\r\n\r\n\r\n

2. German sellers: which tax office handles your case?<\/h2>\n

If your business is based in Germany<\/strong> and you\u2019re selling to Poland without a permanent establishment, your VAT application must be submitted to:<\/p>\n

Second Tax Office for Warszawa-\u015ar\u00f3dmie\u015bcie<\/strong>
\ud83d\udccd ul. Jagiello\u0144ska 15, 03-719 Warszawa
\ud83d\udcde +48 22 11 35 00
\ud83d\udce7 us1436@mz.mofnet.gov.pl<\/a><\/p>\n

Knowing which office handles your file avoids delays and ensures documents are addressed properly.<\/p>\n

\ud83d\udca1 hellotax deals directly with the correct Polish authorities<\/strong> for your case\u2014whether you’re in Germany, the UK, the US, or elsewhere.<\/p>\n\r\n\r\n\r\n

3. Language barriers: how hellotax solves this with automation<\/h2>\r\n

All communication with Polish tax offices is in Polish only<\/strong>. That means letters, clarifications, and requests from authorities will arrive in a language many foreign sellers can\u2019t read or respond to quickly.<\/p>\r\n

To address this, hellotax created the Tax Letter Inbox<\/strong>\u2014a feature in our VAT tool that:<\/p>\r\n