{"id":76172,"date":"2026-02-04T12:38:28","date_gmt":"2026-02-04T11:38:28","guid":{"rendered":"https:\/\/hellotax.com\/blog\/?p=76172"},"modified":"2026-02-06T12:26:26","modified_gmt":"2026-02-06T11:26:26","slug":"taxdoo-replacement-for-vat-compliance","status":"publish","type":"post","link":"https:\/\/hellotax.com\/blog\/taxdoo-replacement-for-vat-compliance\/","title":{"rendered":"Case study: Taxdoo replacement for VAT compliance in 6 EU countries"},"content":{"rendered":"<div class=\"relative basis-auto flex-col -mb-(--composer-overlap-px) [--composer-overlap-px:28px] grow flex\">\n<div class=\"flex flex-col text-sm pb-25\">\n<article class=\"text-token-text-primary w-full focus:outline-none [--shadow-height:45px] has-data-writing-block:pointer-events-none has-data-writing-block:-mt-(--shadow-height) has-data-writing-block:pt-(--shadow-height) [&amp;:has([data-writing-block])&gt;*]:pointer-events-auto scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]\" dir=\"auto\" tabindex=\"-1\" data-turn-id=\"e4185ff8-e5fb-4c79-80f4-fca3da8564c6\" data-testid=\"conversation-turn-168\" data-scroll-anchor=\"true\" data-turn=\"assistant\">\n<div class=\"text-base my-auto mx-auto pb-10 [--thread-content-margin:--spacing(4)] @w-sm\/main:[--thread-content-margin:--spacing(6)] @w-lg\/main:[--thread-content-margin:--spacing(16)] px-(--thread-content-margin)\">\n<div class=\"[--thread-content-max-width:40rem] @w-lg\/main:[--thread-content-max-width:48rem] mx-auto max-w-(--thread-content-max-width) flex-1 group\/turn-messages focus-visible:outline-hidden relative flex w-full min-w-0 flex-col agent-turn\" tabindex=\"-1\">\n<div class=\"flex max-w-full flex-col grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 text-start break-words whitespace-normal [.text-message+&amp;]:mt-1\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"2852b72e-6e84-4193-8a8f-a0c8a1db9b28\" data-message-model-slug=\"gpt-5-1-thinking\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[1px]\">\n<div class=\"markdown prose dark:prose-invert w-full wrap-break-word light markdown-new-styling\">\n<p data-start=\"1467\" data-end=\"1830\">Finding a <strong data-start=\"1477\" data-end=\"1518\">Taxdoo replacement for VAT compliance<\/strong> is a priority for many established sellers with complex EU setups. In this case study, we look at how a German e-commerce group moved VAT compliance in six countries, OSS handling and proforma invoices from Taxdoo to <strong data-start=\"1736\" data-end=\"1748\">hellotax<\/strong>, while keeping their multi-channel stack (Amazon, Shopify, Otto and more) intact.<\/p>\n<p data-start=\"1467\" data-end=\"1830\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-76205\" src=\"https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2026\/02\/Taxdoo-replacement-EN-1.jpg\" alt=\"Taxdoo replacement\" width=\"1200\" height=\"600\" srcset=\"https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2026\/02\/Taxdoo-replacement-EN-1.jpg 1200w, https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2026\/02\/Taxdoo-replacement-EN-1-300x150.jpg 300w, https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2026\/02\/Taxdoo-replacement-EN-1-1024x512.jpg 1024w, https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2026\/02\/Taxdoo-replacement-EN-1-768x384.jpg 768w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<h3 data-start=\"1832\" data-end=\"1895\">1. Background: German multi-channel group outgrowing Taxdoo<\/h3>\n<p data-start=\"1897\" data-end=\"1997\">A German e-commerce group selling branded consumer products across Amazon, Shopify and Otto across Europe.<\/p>\n<ul data-start=\"1999\" data-end=\"2464\">\n<li data-start=\"1999\" data-end=\"2064\">\n<p data-start=\"2001\" data-end=\"2064\"><strong data-start=\"2001\" data-end=\"2018\">Company type:<\/strong> German GmbH within a larger corporate group<\/p>\n<\/li>\n<li data-start=\"2065\" data-end=\"2114\">\n<p data-start=\"2067\" data-end=\"2114\"><strong data-start=\"2067\" data-end=\"2080\">Products:<\/strong> Physical goods sold B2C and B2B<\/p>\n<\/li>\n<li data-start=\"2115\" data-end=\"2229\">\n<p data-start=\"2117\" data-end=\"2138\"><strong data-start=\"2117\" data-end=\"2136\">Sales channels:<\/strong><\/p>\n<ul data-start=\"2141\" data-end=\"2229\">\n<li data-start=\"2141\" data-end=\"2151\">\n<p data-start=\"2143\" data-end=\"2151\">Amazon<\/p>\n<\/li>\n<li data-start=\"2154\" data-end=\"2185\">\n<p data-start=\"2156\" data-end=\"2185\">Shopify (B2C and B2B shops)<\/p>\n<\/li>\n<li data-start=\"2188\" data-end=\"2229\">\n<p data-start=\"2190\" data-end=\"2229\">Additional marketplace channel (Otto)<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li data-start=\"2230\" data-end=\"2291\">\n<p data-start=\"2232\" data-end=\"2291\"><strong data-start=\"2232\" data-end=\"2245\">Turnover:<\/strong> Between 1 and 10 million \u20ac in the EU and UK<\/p>\n<\/li>\n<li data-start=\"2292\" data-end=\"2464\">\n<p data-start=\"2294\" data-end=\"2314\"><strong data-start=\"2294\" data-end=\"2312\">VAT footprint:<\/strong><\/p>\n<ul data-start=\"2317\" data-end=\"2464\">\n<li data-start=\"2317\" data-end=\"2350\">\n<p data-start=\"2319\" data-end=\"2350\">Company registered in Germany<\/p>\n<\/li>\n<li data-start=\"2353\" data-end=\"2413\">\n<p data-start=\"2355\" data-end=\"2413\">Warehouses in at least two EU countries (beyond Germany)<\/p>\n<\/li>\n<li data-start=\"2416\" data-end=\"2464\">\n<p data-start=\"2418\" data-end=\"2464\">VAT obligations already in several EU states<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-start=\"2466\" data-end=\"2516\">For several years, the group relied on Taxdoo for:<\/p>\n<ul data-start=\"2518\" data-end=\"2660\">\n<li data-start=\"2518\" data-end=\"2576\">\n<p data-start=\"2520\" data-end=\"2576\">VAT registrations and returns in multiple EU countries<\/p>\n<\/li>\n<li data-start=\"2577\" data-end=\"2601\">\n<p data-start=\"2579\" data-end=\"2601\">OSS data preparation<\/p>\n<\/li>\n<li data-start=\"2602\" data-end=\"2660\">\n<p data-start=\"2604\" data-end=\"2660\">Data collection from their main marketplaces and shops<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2662\" data-end=\"2782\">As their expansion continued, they started to evaluate a <strong data-start=\"2719\" data-end=\"2760\">Taxdoo replacement for VAT compliance<\/strong> that would give them:<\/p>\n<ul data-start=\"2784\" data-end=\"2995\">\n<li data-start=\"2784\" data-end=\"2860\">\n<p data-start=\"2786\" data-end=\"2860\">More flexibility in how they connect channels (including manual uploads)<\/p>\n<\/li>\n<li data-start=\"2861\" data-end=\"2919\">\n<p data-start=\"2863\" data-end=\"2919\">Transparent pricing for additional platforms and shops<\/p>\n<\/li>\n<li data-start=\"2920\" data-end=\"2995\">\n<p data-start=\"2922\" data-end=\"2995\">A partner fully focused on VAT compliance rather than broader accounting.<\/p>\n<\/li>\n<\/ul>\n<h3 data-start=\"2997\" data-end=\"3056\">2. The challenge: 6-country VAT, OSS and extra channels<\/h3>\n<p data-start=\"3058\" data-end=\"3131\">When the client contacted <strong data-start=\"3084\" data-end=\"3096\">hellotax<\/strong>, their situation looked like this:<\/p>\n<ul data-start=\"3133\" data-end=\"3666\">\n<li data-start=\"3133\" data-end=\"3182\">\n<p data-start=\"3135\" data-end=\"3182\"><strong data-start=\"3135\" data-end=\"3156\">Current provider:<\/strong> Taxdoo (to be replaced)<\/p>\n<\/li>\n<li data-start=\"3183\" data-end=\"3277\">\n<p data-start=\"3185\" data-end=\"3277\"><strong data-start=\"3185\" data-end=\"3208\">Countries involved:<\/strong> Germany, Italy, Spain, France, Poland, Czech Republic, plus the UK<\/p>\n<\/li>\n<li data-start=\"3278\" data-end=\"3509\">\n<p data-start=\"3280\" data-end=\"3324\"><strong data-start=\"3280\" data-end=\"3322\">Needs identified in the briefing form:<\/strong><\/p>\n<ul data-start=\"3327\" data-end=\"3509\">\n<li data-start=\"3327\" data-end=\"3366\">\n<p data-start=\"3329\" data-end=\"3366\">VAT returns in <strong data-start=\"3344\" data-end=\"3364\">six EU countries<\/strong><\/p>\n<\/li>\n<li data-start=\"3369\" data-end=\"3400\">\n<p data-start=\"3371\" data-end=\"3400\"><strong data-start=\"3371\" data-end=\"3398\">OSS reports and filings<\/strong><\/p>\n<\/li>\n<li data-start=\"3403\" data-end=\"3455\">\n<p data-start=\"3405\" data-end=\"3455\"><strong data-start=\"3405\" data-end=\"3426\">Proforma invoices<\/strong> for cross-border shipments<\/p>\n<\/li>\n<li data-start=\"3458\" data-end=\"3509\">\n<p data-start=\"3460\" data-end=\"3509\">Ongoing <strong data-start=\"3468\" data-end=\"3485\">DATEV exports<\/strong> for German accounting<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li data-start=\"3510\" data-end=\"3666\">\n<p data-start=\"3512\" data-end=\"3530\"><strong data-start=\"3512\" data-end=\"3528\">Sales stack:<\/strong><\/p>\n<ul data-start=\"3533\" data-end=\"3666\">\n<li data-start=\"3533\" data-end=\"3571\">\n<p data-start=\"3535\" data-end=\"3571\">Amazon and Shopify as key channels<\/p>\n<\/li>\n<li data-start=\"3574\" data-end=\"3613\">\n<p data-start=\"3576\" data-end=\"3613\">Additional local marketplace (Otto)<\/p>\n<\/li>\n<li data-start=\"3616\" data-end=\"3666\">\n<p data-start=\"3618\" data-end=\"3666\">ERP system (Xentral) connecting multiple flows<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-start=\"3668\" data-end=\"3683\">They wanted to:<\/p>\n<ul data-start=\"3685\" data-end=\"3959\">\n<li data-start=\"3685\" data-end=\"3793\">\n<p data-start=\"3687\" data-end=\"3793\"><strong data-start=\"3687\" data-end=\"3707\">Terminate Taxdoo<\/strong> and start with a new provider from <strong data-start=\"3743\" data-end=\"3757\">01.04.2026<\/strong> (aligned with their VAT periods).<\/p>\n<\/li>\n<li data-start=\"3794\" data-end=\"3883\">\n<p data-start=\"3796\" data-end=\"3883\">Avoid gaps in filings or delayed PoA (Power of Attorney) transfers during the change.<\/p>\n<\/li>\n<li data-start=\"3884\" data-end=\"3959\">\n<p data-start=\"3886\" data-end=\"3959\">Keep their internal accounting processes stable, including DATEV exports.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3961\" data-end=\"4204\">At the same time, they were comparing different providers: <strong data-start=\"4020\" data-end=\"4046\">marosa, Taxfish, VATAI<\/strong> and <strong data-start=\"4051\" data-end=\"4063\">hellotax<\/strong>. Any new setup would have to prove that it could act as a robust <strong data-start=\"4129\" data-end=\"4170\">Taxdoo replacement for VAT compliance<\/strong> across all six countries and OSS.<\/p>\n<h3 data-start=\"4206\" data-end=\"4264\">3. Why they chose hellotax as their Taxdoo replacement<\/h3>\n<p data-start=\"4266\" data-end=\"4422\">After a product demo and several email exchanges, the team shortlisted providers and ultimately chose <strong data-start=\"4368\" data-end=\"4380\">hellotax<\/strong>. Three points were key in their decision.<\/p>\n<h4 data-start=\"4424\" data-end=\"4476\">3.1 VAT-first approach with multi-country scope<\/h4>\n<p data-start=\"4478\" data-end=\"4506\">They needed a solution that:<\/p>\n<ul data-start=\"4508\" data-end=\"4755\">\n<li data-start=\"4508\" data-end=\"4607\">\n<p data-start=\"4510\" data-end=\"4607\">Handles <strong data-start=\"4518\" data-end=\"4558\">VAT registration and ongoing returns<\/strong> in <strong data-start=\"4562\" data-end=\"4591\">IT, ES, FR, CZ, PL and UK<\/strong>, plus Germany<\/p>\n<\/li>\n<li data-start=\"4608\" data-end=\"4691\">\n<p data-start=\"4610\" data-end=\"4691\">Covers <strong data-start=\"4617\" data-end=\"4676\">intra-Community movements, EC Sales Lists and Intrastat<\/strong> where needed<\/p>\n<\/li>\n<li data-start=\"4692\" data-end=\"4755\">\n<p data-start=\"4694\" data-end=\"4755\">Supports <strong data-start=\"4703\" data-end=\"4738\">OSS data analysis and reporting<\/strong> from one place<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"4757\" data-end=\"4984\">hellotax presented a clear <strong data-start=\"4784\" data-end=\"4816\">multi-country VAT compliance<\/strong> package for all six countries, including OSS and proforma invoices, purpose-built as a <strong data-start=\"4904\" data-end=\"4945\">Taxdoo replacement for VAT compliance<\/strong>, not as a generic accounting platform.<\/p>\n<h4 data-start=\"4986\" data-end=\"5034\">3.2 Flexibility for multiple sales channels<\/h4>\n<p data-start=\"5036\" data-end=\"5088\">A big concern was how to connect all sales channels:<\/p>\n<ul data-start=\"5090\" data-end=\"5255\">\n<li data-start=\"5090\" data-end=\"5128\">\n<p data-start=\"5092\" data-end=\"5128\">Direct integrations for <strong data-start=\"5116\" data-end=\"5126\">Amazon<\/strong><\/p>\n<\/li>\n<li data-start=\"5129\" data-end=\"5156\">\n<p data-start=\"5131\" data-end=\"5156\">Support for <strong data-start=\"5143\" data-end=\"5154\">Shopify<\/strong><\/p>\n<\/li>\n<li data-start=\"5157\" data-end=\"5255\">\n<p data-start=\"5159\" data-end=\"5255\">A solution for additional marketplaces like <strong data-start=\"5203\" data-end=\"5211\">Otto<\/strong>, where no direct connection was available<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"5257\" data-end=\"5274\">hellotax offered:<\/p>\n<ul data-start=\"5276\" data-end=\"5507\">\n<li data-start=\"5276\" data-end=\"5313\">\n<p data-start=\"5278\" data-end=\"5313\">Automatic integration with Amazon<\/p>\n<\/li>\n<li data-start=\"5314\" data-end=\"5374\">\n<p data-start=\"5316\" data-end=\"5374\">Options to connect other channels or ERPs where possible<\/p>\n<\/li>\n<li data-start=\"5375\" data-end=\"5507\">\n<p data-start=\"5377\" data-end=\"5507\">A structured <strong data-start=\"5390\" data-end=\"5412\">manual data upload<\/strong> template (with example files and documentation) for channels that cannot be connected directly<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"5509\" data-end=\"5542\">The client liked that they could:<\/p>\n<ul data-start=\"5544\" data-end=\"5702\">\n<li data-start=\"5544\" data-end=\"5584\">\n<p data-start=\"5546\" data-end=\"5584\">Keep using their existing tech stack<\/p>\n<\/li>\n<li data-start=\"5585\" data-end=\"5626\">\n<p data-start=\"5587\" data-end=\"5626\">Use automatic imports where available<\/p>\n<\/li>\n<li data-start=\"5627\" data-end=\"5702\">\n<p data-start=\"5629\" data-end=\"5702\">Fill any gaps with guided manual uploads rather than abandoning a channel<\/p>\n<\/li>\n<\/ul>\n<h4 data-start=\"5704\" data-end=\"5750\">3.3 Clear commercial model and start date<\/h4>\n<p data-start=\"5752\" data-end=\"5780\">From the start, they wanted:<\/p>\n<ul data-start=\"5782\" data-end=\"5999\">\n<li data-start=\"5782\" data-end=\"5854\">\n<p data-start=\"5784\" data-end=\"5854\"><strong data-start=\"5784\" data-end=\"5802\">Yearly payment<\/strong> with a predictable monthly equivalent per country<\/p>\n<\/li>\n<li data-start=\"5855\" data-end=\"5915\">\n<p data-start=\"5857\" data-end=\"5915\">Transparent pricing for OSS modules and <strong data-start=\"5897\" data-end=\"5913\">DATEV export<\/strong><\/p>\n<\/li>\n<li data-start=\"5916\" data-end=\"5999\">\n<p data-start=\"5918\" data-end=\"5999\">A fixed <strong data-start=\"5926\" data-end=\"5962\">service start date of 01.04.2026<\/strong>, aligned with the Taxdoo termination<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"6001\" data-end=\"6019\">hellotax provided:<\/p>\n<ul data-start=\"6021\" data-end=\"6309\">\n<li data-start=\"6021\" data-end=\"6110\">\n<p data-start=\"6023\" data-end=\"6110\">A yearly tariff with <strong data-start=\"6044\" data-end=\"6087\">free VAT number takeovers\/registrations<\/strong> in all six countries<\/p>\n<\/li>\n<li data-start=\"6111\" data-end=\"6211\">\n<p data-start=\"6113\" data-end=\"6211\">Clear monthly equivalents (payable annually) for VAT returns, proforma invoices and DATEV export<\/p>\n<\/li>\n<li data-start=\"6212\" data-end=\"6309\">\n<p data-start=\"6214\" data-end=\"6309\">A timeline that allowed enough buffer between booking the service and the April 2026 start date<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"6311\" data-end=\"6437\">This combination made hellotax a convincing <strong data-start=\"6355\" data-end=\"6396\">Taxdoo replacement for VAT compliance<\/strong> in both functional and commercial terms.<\/p>\n<h3 data-start=\"6439\" data-end=\"6505\">4. The solution: 6-country VAT, OSS and proformas in one setup<\/h3>\n<p data-start=\"6507\" data-end=\"6543\">The final solution looked like this.<\/p>\n<h4 data-start=\"6545\" data-end=\"6571\">4.1 Countries covered<\/h4>\n<ul data-start=\"6573\" data-end=\"6838\">\n<li data-start=\"6573\" data-end=\"6651\">\n<p data-start=\"6575\" data-end=\"6651\"><strong data-start=\"6575\" data-end=\"6586\">Germany<\/strong> \u2013 VAT reporting in coordination with their internal accounting<\/p>\n<\/li>\n<li data-start=\"6652\" data-end=\"6771\">\n<p data-start=\"6654\" data-end=\"6771\"><strong data-start=\"6654\" data-end=\"6702\">Italy, Spain, France, Poland, Czech Republic<\/strong> \u2013 VAT registrations\/number takeovers and ongoing local VAT returns<\/p>\n<\/li>\n<li data-start=\"6772\" data-end=\"6838\">\n<p data-start=\"6774\" data-end=\"6838\"><strong data-start=\"6774\" data-end=\"6792\">United Kingdom<\/strong> \u2013 VAT registration and filings for UK sales<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"6840\" data-end=\"6873\">In all these countries, hellotax:<\/p>\n<ul data-start=\"6875\" data-end=\"7082\">\n<li data-start=\"6875\" data-end=\"6920\">\n<p data-start=\"6877\" data-end=\"6920\">Takes over or initiates VAT registrations<\/p>\n<\/li>\n<li data-start=\"6921\" data-end=\"6988\">\n<p data-start=\"6923\" data-end=\"6988\">Files <strong data-start=\"6929\" data-end=\"6974\">monthly, quarterly and annual VAT returns<\/strong> as required<\/p>\n<\/li>\n<li data-start=\"6989\" data-end=\"7082\">\n<p data-start=\"6991\" data-end=\"7082\">Handles <strong data-start=\"6999\" data-end=\"7028\">EC Sales Lists, Intrastat<\/strong> and related cross-border reports (where applicable)<\/p>\n<\/li>\n<\/ul>\n<h4 data-start=\"7084\" data-end=\"7119\">4.2 OSS and cross-border flows<\/h4>\n<p data-start=\"7121\" data-end=\"7168\">The client also needed ongoing <strong data-start=\"7152\" data-end=\"7159\">OSS<\/strong> support:<\/p>\n<ul data-start=\"7170\" data-end=\"7441\">\n<li data-start=\"7170\" data-end=\"7320\">\n<p data-start=\"7172\" data-end=\"7320\"><strong data-start=\"7172\" data-end=\"7188\">Module Soft:<\/strong> monthly <strong data-start=\"7197\" data-end=\"7234\">OSS data analysis and export file<\/strong>, so their team or advisor can file the OSS return based on a clean, checked dataset<\/p>\n<\/li>\n<li data-start=\"7321\" data-end=\"7441\">\n<p data-start=\"7323\" data-end=\"7441\">Option to move to <strong data-start=\"7341\" data-end=\"7364\">Module Full Service<\/strong> (OSS filing by hellotax) in the future if internal responsibilities change<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"7443\" data-end=\"7582\">This OSS layer connects all EU B2C distance sales into one consistent process, anchored in the same <strong data-start=\"7543\" data-end=\"7575\">multi-country VAT compliance<\/strong> setup.<\/p>\n<h4 data-start=\"7584\" data-end=\"7627\">4.3 Proforma invoices and DATEV export<\/h4>\n<p data-start=\"7629\" data-end=\"7670\">Two additional components were important:<\/p>\n<ul data-start=\"7672\" data-end=\"7933\">\n<li data-start=\"7672\" data-end=\"7792\">\n<p data-start=\"7674\" data-end=\"7792\"><strong data-start=\"7674\" data-end=\"7695\">Proforma invoices<\/strong> for logistics and customer communication, especially when shipping across several EU countries<\/p>\n<\/li>\n<li data-start=\"7793\" data-end=\"7933\">\n<p data-start=\"7795\" data-end=\"7933\"><strong data-start=\"7795\" data-end=\"7811\">DATEV export<\/strong> so that their German accounting can continue working in the existing DATEV environment without manual mapping of VAT data<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"7935\" data-end=\"7953\">hellotax provides:<\/p>\n<ul data-start=\"7955\" data-end=\"8125\">\n<li data-start=\"7955\" data-end=\"8018\">\n<p data-start=\"7957\" data-end=\"8018\">Proforma invoice service as an add-on in the yearly package<\/p>\n<\/li>\n<li data-start=\"8019\" data-end=\"8125\">\n<p data-start=\"8021\" data-end=\"8125\">DATEV exports based on the SKR03 chart of accounts, ready for import into the client\u2019s accounting system<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"8127\" data-end=\"8253\">Together, this creates a practical <strong data-start=\"8162\" data-end=\"8203\">Taxdoo replacement for VAT compliance<\/strong> that also plugs into German accounting workflows.<\/p>\n<p data-start=\"8127\" data-end=\"8253\">If you\u2019re also using DATEV in your German accounting setup, it\u2019s worth looking at how other sellers handled this transition. In our in-depth guide on the <a href=\"https:\/\/hellotax.com\/blog\/taxdoo-alternative-for-datev-vat-exports\"><strong data-start=\"154\" data-end=\"198\">Taxdoo alternative for DATEV VAT exports<\/strong><\/a>, we explain how hellotax replaces Taxdoo\u2019s VAT layer while still delivering clean, import-ready DATEV files for your Steuerberater. This article is a good companion read if you want to be sure your VAT changeover doesn\u2019t break your existing DATEV workflows.<\/p>\n<p data-start=\"8127\" data-end=\"8253\"><span style=\"font-weight: 400;\"><div class=\"cta-shortcode cta-shortcode-normal \"><div class=\"cta-image\"><figure><img decoding=\"async\" src=\"https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2019\/10\/Samer.jpg\" alt=\"\"><\/figure><\/div><div class=\"cta-content\"><h3 class=\"font600\">Book a free consultation<\/h3><p>Our VAT experts are happy to help you. Book a free consultation today!<\/p>\n<div class=\"button-container\"><a href=\"https:\/\/hellotax.com\/contact-us?button=blog\" class=\"button button-secondary uppercase\">Free consultation<\/a><\/div><\/div><\/div><\/span><\/p>\n<h3 data-start=\"8255\" data-end=\"8310\">5. Implementation: from vendor selection to go-live<\/h3>\n<h4 data-start=\"8312\" data-end=\"8347\">5.1 Vendor comparison and demo<\/h4>\n<p data-start=\"8349\" data-end=\"8398\">Initially, the client compared several providers:<\/p>\n<ul data-start=\"8400\" data-end=\"8445\">\n<li data-start=\"8400\" data-end=\"8412\">\n<p data-start=\"8402\" data-end=\"8412\">hellotax<\/p>\n<\/li>\n<li data-start=\"8413\" data-end=\"8423\">\n<p data-start=\"8415\" data-end=\"8423\">marosa<\/p>\n<\/li>\n<li data-start=\"8424\" data-end=\"8435\">\n<p data-start=\"8426\" data-end=\"8435\">Taxfish<\/p>\n<\/li>\n<li data-start=\"8436\" data-end=\"8445\">\n<p data-start=\"8438\" data-end=\"8445\">VATAI<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"8447\" data-end=\"8480\">During the demo, they focused on:<\/p>\n<ul data-start=\"8482\" data-end=\"8672\">\n<li data-start=\"8482\" data-end=\"8530\">\n<p data-start=\"8484\" data-end=\"8530\">How multi-country VAT is handled in practice<\/p>\n<\/li>\n<li data-start=\"8531\" data-end=\"8587\">\n<p data-start=\"8533\" data-end=\"8587\">How Amazon, Shopify and other channels are connected<\/p>\n<\/li>\n<li data-start=\"8588\" data-end=\"8631\">\n<p data-start=\"8590\" data-end=\"8631\">How OSS and DATEV exports are generated<\/p>\n<\/li>\n<li data-start=\"8632\" data-end=\"8672\">\n<p data-start=\"8634\" data-end=\"8672\">How tax letters and audits are managed<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"8674\" data-end=\"8787\">After the demo, the internal team (including stakeholders from finance and operations) gave positive feedback on:<\/p>\n<ul data-start=\"8789\" data-end=\"8982\">\n<li data-start=\"8789\" data-end=\"8839\">\n<p data-start=\"8791\" data-end=\"8839\">The clarity of the <strong data-start=\"8810\" data-end=\"8837\">VAT compliance workflow<\/strong><\/p>\n<\/li>\n<li data-start=\"8840\" data-end=\"8905\">\n<p data-start=\"8842\" data-end=\"8905\">The ability to combine direct integrations and manual uploads<\/p>\n<\/li>\n<li data-start=\"8906\" data-end=\"8982\">\n<p data-start=\"8908\" data-end=\"8982\">The simplicity of the yearly plan for 6 countries plus OSS and proformas<\/p>\n<\/li>\n<\/ul>\n<h4 data-start=\"8984\" data-end=\"9022\">5.2 Internal approval and booking<\/h4>\n<p data-start=\"9024\" data-end=\"9149\">Once they internally agreed to move forward with hellotax as their <strong data-start=\"9091\" data-end=\"9132\">Taxdoo replacement for VAT compliance<\/strong>, they requested:<\/p>\n<ul data-start=\"9151\" data-end=\"9456\">\n<li data-start=\"9151\" data-end=\"9262\">\n<p data-start=\"9153\" data-end=\"9262\">A confirmation of the commercial conditions (yearly plan, 6 countries, OSS module, DATEV export, proformas)<\/p>\n<\/li>\n<li data-start=\"9263\" data-end=\"9384\">\n<p data-start=\"9265\" data-end=\"9384\">Clarification on the <strong data-start=\"9286\" data-end=\"9312\">online booking process<\/strong> (no separate paper contract, acceptance of ToS via the checkout link)<\/p>\n<\/li>\n<li data-start=\"9385\" data-end=\"9456\">\n<p data-start=\"9387\" data-end=\"9456\">The ability to specify <strong data-start=\"9410\" data-end=\"9424\">01.04.2026<\/strong> as the operational start date<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"9458\" data-end=\"9467\">hellotax:<\/p>\n<ul data-start=\"9469\" data-end=\"9719\">\n<li data-start=\"9469\" data-end=\"9529\">\n<p data-start=\"9471\" data-end=\"9529\">Adjusted the booking link to match the agreed conditions<\/p>\n<\/li>\n<li data-start=\"9530\" data-end=\"9583\">\n<p data-start=\"9532\" data-end=\"9583\">Set the system start date to the requested period<\/p>\n<\/li>\n<li data-start=\"9584\" data-end=\"9719\">\n<p data-start=\"9586\" data-end=\"9719\">Explained that the invoice would be issued after booking and that the onboarding team would start the VAT takeover process right away<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"9721\" data-end=\"9847\">After a final check, the client completed the online order and received a confirmation email welcoming them as a new customer.<\/p>\n<h4 data-start=\"9849\" data-end=\"9885\">5.3 Integrations and data flows<\/h4>\n<p data-start=\"9887\" data-end=\"9938\">Next, the focus moved to setting up the data feeds:<\/p>\n<ul data-start=\"9940\" data-end=\"10361\">\n<li data-start=\"9940\" data-end=\"10052\">\n<p data-start=\"9942\" data-end=\"10052\"><strong data-start=\"9942\" data-end=\"9952\">Amazon<\/strong> integration via API (mandatory, as Amazon data is key for stock movements and cross-border flows)<\/p>\n<\/li>\n<li data-start=\"10053\" data-end=\"10102\">\n<p data-start=\"10055\" data-end=\"10102\"><strong data-start=\"10055\" data-end=\"10066\">Shopify<\/strong> connection as a major D2C channel<\/p>\n<\/li>\n<li data-start=\"10103\" data-end=\"10361\">\n<p data-start=\"10105\" data-end=\"10172\">For <strong data-start=\"10109\" data-end=\"10117\">Otto<\/strong> and any additional sales streams, hellotax provided:<\/p>\n<ul data-start=\"10175\" data-end=\"10361\">\n<li data-start=\"10175\" data-end=\"10233\">\n<p data-start=\"10177\" data-end=\"10233\">A <strong data-start=\"10179\" data-end=\"10211\">standardised upload template<\/strong> (with example file)<\/p>\n<\/li>\n<li data-start=\"10236\" data-end=\"10289\">\n<p data-start=\"10238\" data-end=\"10289\">Documentation to ensure consistent data structure<\/p>\n<\/li>\n<li data-start=\"10292\" data-end=\"10361\">\n<p data-start=\"10294\" data-end=\"10361\">Support from the account management team during the first uploads<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-start=\"10363\" data-end=\"10521\">This hybrid approach ensures that all relevant transactions\u2014no matter which channel they come from\u2014feed into the same <strong data-start=\"10481\" data-end=\"10513\">multi-country VAT compliance<\/strong> engine.<\/p>\n<p data-start=\"10363\" data-end=\"10521\"><span style=\"font-weight: 400;\"><div class=\"cta-shortcode cta-shortcode-normal \"><div class=\"cta-image\"><figure><img decoding=\"async\" src=\"https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2019\/10\/Samer.jpg\" alt=\"\"><\/figure><\/div><div class=\"cta-content\"><h3 class=\"font600\">Book a free consultation<\/h3><p>Our VAT experts are happy to help you. Book a free consultation today!<\/p>\n<div class=\"button-container\"><a href=\"https:\/\/hellotax.com\/contact-us?button=blog\" class=\"button button-secondary uppercase\">Free consultation<\/a><\/div><\/div><\/div><\/span><\/p>\n<h3 data-start=\"10523\" data-end=\"10587\">6. Results: a structured Taxdoo migration with no disruption<\/h3>\n<p data-start=\"10589\" data-end=\"10697\">Although the service start is aligned with <strong data-start=\"10632\" data-end=\"10646\">01.04.2026<\/strong>, the migration plan already delivers key benefits.<\/p>\n<h4 data-start=\"10699\" data-end=\"10735\">6.1 Controlled Taxdoo migration<\/h4>\n<p data-start=\"10737\" data-end=\"10802\">By booking early and agreeing a clear start date, the client can:<\/p>\n<ul data-start=\"10804\" data-end=\"11047\">\n<li data-start=\"10804\" data-end=\"10889\">\n<p data-start=\"10806\" data-end=\"10889\"><strong data-start=\"10806\" data-end=\"10826\">Terminate Taxdoo<\/strong> with confidence that there will be <strong data-start=\"10862\" data-end=\"10872\">no gap<\/strong> in VAT filings<\/p>\n<\/li>\n<li data-start=\"10890\" data-end=\"10980\">\n<p data-start=\"10892\" data-end=\"10980\">Allow enough time (4\u20136 weeks) for <strong data-start=\"10926\" data-end=\"10943\">PoA transfers<\/strong> and registrations\/number takeovers<\/p>\n<\/li>\n<li data-start=\"10981\" data-end=\"11047\">\n<p data-start=\"10983\" data-end=\"11047\">Avoid last-minute stress with tax authorities or delayed filings<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"11049\" data-end=\"11122\">Instead of a rushed switch, the Taxdoo migration is managed step by step.<\/p>\n<h4 data-start=\"11124\" data-end=\"11179\">6.2 One partner for 6 countries, OSS and proformas<\/h4>\n<p data-start=\"11181\" data-end=\"11272\">With hellotax as their <strong data-start=\"11204\" data-end=\"11245\">Taxdoo replacement for VAT compliance<\/strong>, the group can centralise:<\/p>\n<ul data-start=\"11274\" data-end=\"11487\">\n<li data-start=\"11274\" data-end=\"11328\">\n<p data-start=\"11276\" data-end=\"11328\">VAT registrations and filings in <strong data-start=\"11309\" data-end=\"11326\">six countries<\/strong><\/p>\n<\/li>\n<li data-start=\"11329\" data-end=\"11371\">\n<p data-start=\"11331\" data-end=\"11371\"><strong data-start=\"11331\" data-end=\"11369\">OSS data analysis and export files<\/strong><\/p>\n<\/li>\n<li data-start=\"11372\" data-end=\"11432\">\n<p data-start=\"11374\" data-end=\"11432\"><strong data-start=\"11374\" data-end=\"11395\">Proforma invoices<\/strong> for logistics and customer service<\/p>\n<\/li>\n<li data-start=\"11433\" data-end=\"11487\">\n<p data-start=\"11435\" data-end=\"11487\"><strong data-start=\"11435\" data-end=\"11452\">DATEV exports<\/strong> for their German accounting team<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"11489\" data-end=\"11624\">This cuts down the number of tools and vendors they need to coordinate and gives them a single VAT specialist to contact for questions.<\/p>\n<h4 data-start=\"11626\" data-end=\"11676\">6.3 Future-proof multi-country VAT compliance<\/h4>\n<p data-start=\"11678\" data-end=\"11722\">The new setup also prepares them for growth:<\/p>\n<ul data-start=\"11724\" data-end=\"12023\">\n<li data-start=\"11724\" data-end=\"11812\">\n<p data-start=\"11726\" data-end=\"11812\">Adding new EU warehouse locations can be managed within the same hellotax framework.<\/p>\n<\/li>\n<li data-start=\"11813\" data-end=\"11898\">\n<p data-start=\"11815\" data-end=\"11898\">Additional channels can be integrated via direct connections or upload templates.<\/p>\n<\/li>\n<li data-start=\"11899\" data-end=\"12023\">\n<p data-start=\"11901\" data-end=\"12023\">If internal responsibilities change, they can move from OSS \u201cSoft\u201d to OSS \u201cFull Service\u201d without switching platform again.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"12025\" data-end=\"12190\">In short, they now have a <strong data-start=\"12051\" data-end=\"12083\">multi-country VAT compliance<\/strong> layer designed to grow with their business\u2014something that was a key goal in choosing a Taxdoo replacement.<\/p>\n<h3 data-start=\"12192\" data-end=\"12257\">7. Lessons for other sellers looking for a Taxdoo replacement<\/h3>\n<p data-start=\"12259\" data-end=\"12345\">This case highlights several practical lessons for larger marketplace and D2C sellers:<\/p>\n<ol data-start=\"12347\" data-end=\"13055\">\n<li data-start=\"12347\" data-end=\"12510\">\n<p data-start=\"12350\" data-end=\"12510\"><strong data-start=\"12350\" data-end=\"12386\">Plan your Taxdoo migration early<\/strong><br data-start=\"12386\" data-end=\"12389\" \/>Align your new provider\u2019s start date with your VAT periods and give enough buffer for PoA transfers and registrations.<\/p>\n<\/li>\n<li data-start=\"12512\" data-end=\"12690\">\n<p data-start=\"12515\" data-end=\"12690\"><strong data-start=\"12515\" data-end=\"12548\">Think in terms of a VAT layer<\/strong><br data-start=\"12548\" data-end=\"12551\" \/>Instead of replacing everything, build a specialised <strong data-start=\"12607\" data-end=\"12631\">VAT compliance layer<\/strong> that connects to your existing accounting and ERP systems.<\/p>\n<\/li>\n<li data-start=\"12692\" data-end=\"12910\">\n<p data-start=\"12695\" data-end=\"12910\"><strong data-start=\"12695\" data-end=\"12739\">Check how all your channels will connect<\/strong><br data-start=\"12739\" data-end=\"12742\" \/>Don\u2019t just ask about Amazon\u2014include Shopify, Otto, and any ERP in your discussions. A solid <strong data-start=\"12837\" data-end=\"12878\">Taxdoo replacement for VAT compliance<\/strong> must handle mixed data sources.<\/p>\n<\/li>\n<li data-start=\"12912\" data-end=\"13055\">\n<p data-start=\"12915\" data-end=\"13055\"><strong data-start=\"12915\" data-end=\"12936\">Look beyond price<\/strong><br data-start=\"12936\" data-end=\"12939\" \/>Compare support, documentation, OSS options, DATEV exports and how flexible the provider is with your tech stack.<\/p>\n<\/li>\n<\/ol>\n<p>For a neutral, official overview of how EU VAT works for cross-border e-commerce (including marketplaces and distance sales rules), you can also check the <a href=\"https:\/\/taxation-customs.ec.europa.eu\/taxation\/vat\/vat-special-schemes\/vat-special-schemes-oss_en\" target=\"_blank\" rel=\"noopener\">European Commission\u2019s guidance on VAT for online businesses<\/a>. It\u2019s a helpful reference point if you\u2019re an established seller planning your long-term compliance set-up.<\/p>\n<h3 data-start=\"13057\" data-end=\"13124\">8. Next step: explore your own Taxdoo replacement with hellotax<\/h3>\n<p data-start=\"13126\" data-end=\"13303\">If you\u2019re also evaluating a <strong data-start=\"13154\" data-end=\"13195\">Taxdoo replacement for VAT compliance<\/strong>\u2014whether you sell via Amazon, Shopify, local marketplaces or all of them together\u2014<strong data-start=\"13277\" data-end=\"13289\">hellotax<\/strong> can help you:<\/p>\n<ul data-start=\"13305\" data-end=\"13530\">\n<li data-start=\"13305\" data-end=\"13356\">\n<p data-start=\"13307\" data-end=\"13356\">Map your current VAT footprint and future plans<\/p>\n<\/li>\n<li data-start=\"13357\" data-end=\"13446\">\n<p data-start=\"13359\" data-end=\"13446\">Design a <strong data-start=\"13368\" data-end=\"13400\">multi-country VAT compliance<\/strong> setup that fits your countries and channels<\/p>\n<\/li>\n<li data-start=\"13447\" data-end=\"13530\">\n<p data-start=\"13449\" data-end=\"13530\">Plan a structured migration from Taxdoo or other providers with clear timelines<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"13532\" data-end=\"13777\">\ud83d\udc49 <a href=\"https:\/\/hellotax.com\/contact-us?button=blog\"><strong data-start=\"13535\" data-end=\"13577\">Book a free consultation with hellotax<\/strong><\/a> and let a VAT specialist review your countries, platforms and existing tools. We\u2019ll help you design a Taxdoo migration that keeps your EU VAT compliant, your accounting stable and your sales growing.<\/p>\n<p data-start=\"13532\" data-end=\"13777\"><span style=\"font-weight: 400;\"><div class=\"cta-shortcode cta-shortcode-normal \"><div class=\"cta-image\"><figure><img decoding=\"async\" src=\"https:\/\/hellotax.com\/blog\/wp-content\/uploads\/2019\/10\/Samer.jpg\" alt=\"\"><\/figure><\/div><div class=\"cta-content\"><h3 class=\"font600\">Book a free consultation<\/h3><p>Our VAT experts are happy to help you. Book a free consultation today!<\/p>\n<div class=\"button-container\"><a href=\"https:\/\/hellotax.com\/contact-us?button=blog\" class=\"button button-secondary uppercase\">Free consultation<\/a><\/div><\/div><\/div><\/span><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/article>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Finding a Taxdoo replacement for VAT compliance is a priority for many established sellers with complex EU setups. In this case study, we look at how a German e-commerce group moved VAT compliance in six countries, OSS handling and proforma invoices from Taxdoo to hellotax, while keeping their multi-channel stack (Amazon, Shopify, Otto and more) [&hellip;]<\/p>\n","protected":false},"author":27,"featured_media":76205,"parent":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"","_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[5593],"tags":[6529,5635,6587],"class_list":{"0":"post-76172","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-vat-compliance","8":"tag-case-study","9":"tag-datev","10":"tag-taxdoo","11":"entry"},"acf":[],"modified_by":"Brenda Varela","_links":{"self":[{"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/posts\/76172","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/users\/27"}],"replies":[{"embeddable":true,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/comments?post=76172"}],"version-history":[{"count":0,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/posts\/76172\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/media\/76205"}],"wp:attachment":[{"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/media?parent=76172"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/categories?post=76172"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/hellotax.com\/blog\/wp-json\/wp\/v2\/tags?post=76172"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}